As businesses conduct more activities online, the need for sophisticated data security grows. What about e-filing your ACA forms? You know the process is convenient and affordable, but how can you be sure it’s safe, too?
Certainly, not all e-file providers are alike — and it's wise to question their security practices before you partner with them. With a greater understanding of the latest online security measures, however, you can more confidently select a reputable and safe e-file provider.
Before selecting an IRS-authorized transmitter, you should take steps to protect your data and strengthen your own internal processes. This includes:
Taking inventory of where you store sensitive data. Whenever possible, maintain high-risk data on the fewest number of computers or servers, along with separating it from the rest of your business data. You can also encrypt personal data and save it on a portable USB when not in use.
Making sure you have a strong firewall. A fully protected network begins with a properly configured firewall, which acts as a first line of defense with internet traffic coming in and out of your business.
Keeping reliable anti-virus and anti-malware programs up to date. Using these programs is smart but unless you're staying on top of the latest versions or updates, you could open the door to newly emerging threats.
Reinforcing your password policy. Set complex and obscure passwords when using software and even your own devices. Strong passwords should be at least eight characters and consist of a combination of letters, numbers and special characters. Passwords should not contain any part of your user ID.
Providing access to trusted individuals only. Don't share access to your records with others unless they absolutely need it.
Being careful of phishing emails. Be cautious of links in emails and going to websites you don't know. Visit websites directly from your browser. Only enter personal data on websites that you trust and that are security enabled (hint: look for the lock icon in the URL).
Working with only the most reputable, security-driven online providers is essential. By choosing efileACAforms for your ACA filings, you can be confident your data is safeguarded by the latest, most sophisticated security measures.
Businesses are as good as the people running them. As a leading IRS-authorized transmitter, we employ only the most qualified and experienced individuals. Collectively, our staff holds numerous certifications that set us apart in the industry, including Certified Expert Penetration Tester (CEPT), GIAC Web Application Penetration Tester (GWAPT), Certified Information Systems Auditor (CISA), Certified Information Systems Security Professional (CISSP), Certified Cybersecurity Analyst (CySA+), Practical Junior Penetration Tester (PJPT), Systems Security Certified Practitioner (SSCP), and Practical Network Penetration Tester (PNPT).
We use a best-in-class encryption service recommended by the IRS. Your data is converted to unreadable code that meets the highest privacy standards. Furthermore, your data remains secure and locked down via firewalls and access controls.
Through an independent, third-party auditing process, we are certified compliant with the stringent Service Organization Control (SOC) data management standards of the American Institute of CPAs (AICPA). Periodic SOC audits ensure ongoing vigilance with these ever-changing protocols.
To ensure timely identification and mitigation of evolving security threats and associated vulnerabilities, we perform annual penetration tests and Payment Card Industry (PCI) audits. We also conduct weekly PCI vulnerability scans with aggressive mitigation schedules as needed.
For additional authentication security, you may choose Multi-factor Authentication (MFA) to verify your identity and ensure secure access to your account. We conduct nightly backups to disk at an offsite, company-owned location, and test our data restoration systems on a regular basis.
At efileACAforms.com, we take necessary precautions to protect your data. As an industry leader and pioneer, we've made online processing of ACA forms convenient, affordable and, as outlined in this article, secure.
Updated: 12/16/2024
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